Episcopal Diocese of Washington

Engaging a changing world with
an enduring faith in Jesus Christ

Convention Exhibits

The 2020 Annual Diocesan Convention of the Diocese of Washington will take place at Washington National Cathedral on Saturday, January 25, 2020.

If you are interested in being an exhibitor, please fill out this form to a request space to no later than 5:00 p.m., Wednesday, January 8. Space is limited and we may not be able to accommodate all requests.

Applicants will be notified by Monday, January 13 of whether we are able to accommodate your exhibit request.

Exhibit Fees

We will include a link to our online donation form in our confirmation email. We have typically asked for a minimum donation matching the registration fee, this year that is $70. For exhibitors, this donation will cover up to two lunches. If you have more than two people working your exhibit table who will need lunch, we ask that you increase your donation accordingly. Please wait to make your donation until after you've received confirmation of your space. 

Exhibit Guidelines

SPACE ASSIGNMENTS

Specific space assignments will be determined about a week before Convention and sent to exhibitors. All decisions are final.

EXHIBIT SPACES

  • Each exhibit space will consist of a table and two chairs. A covering for the table will be provided. Exhibit tables may not be moved, other than very minor adjustments.

  • Exhibit materials must be confined to the space of the exhibit table. Invited vendors may request additional space.

  • Items and signage may not be taped or otherwise attached to walls or other items.

  • Materials such as handouts, etc., pertaining to the exhibit are to be placed on the exhibit table assigned and shall not be placed anywhere else or handed out in any other fashion.

LOGISTICS: SET-UP

  • Set-up & Tear-Down: Exhibitors must agree to complete all on-site setup of their exhibit table/space at the Cathedral between 2:00 - 5:00 p.m. Friday, January 24, or between 7:30 - 8:30 a.m. Saturday, January 25.

  • Pack in, pack out. All exhibits and accompanying flyers, swag, etc. must be removed immediately upon adjournment on Saturday (usually around 4:00 p.m - but occasionally earlier). 

  • Electrical outlets: Do not plan on using electricity as outlets are limited in number.

  • Diocesan staff will not be able to handle deliveries or transport goods to the cathedral. Such arrangements are the sole responsibility of each exhibitor. 

Staffing the Exhibits

Someone knowledgeable about your exhibit and able to answer questions must be present during the entire Convention. If you cannot adequately staff your exhibit table, please do not request space this year.

 

 

 

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